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BIT (formerly Matrixport) is a global digital asset financial services and infrastructure group headquartered in Singapore. The company bridges traditional finance and digital assets through governance-driven financial services, managing over $7 billion in assets and facilitating $7+ billion in monthly trading volume. BIT operates licensed entities across Singapore, Hong Kong, Switzerland, the UK, the US, and Bhutan, serving institutional and professional investors.
The Corporate Secretary role is a critical operational and compliance function within the Legal Department, responsible for managing the company's multi-jurisdictional corporate governance, entity administration, and statutory compliance across all Group entities.
Key responsibilities include:
**Internal Workflow & Document Administration**: Manage all Legal Department requests through internal systems, including payment applications, contract execution, and document approvals. Track finance approvals, follow up on pending items, and maintain a complete auditable document trail through scanning, archiving, and registration of executed original documents.
**Offshore Entity Records & Corporate Governance**: Maintain a master corporate information register for all entities covering shareholders, directors, share capital, and statutory details. Coordinate with external company secretarial firms for entity incorporation, registration, dissolution, and striking-off. Act as the internal coordination point for corporate changes including shareholder and director changes, and share capital adjustments. Manage electronic filing of all corporate documents under standardized naming conventions.
**Global Statutory Compliance & Filing Coordination**: Identify and track compliance deadlines across all Group jurisdictions (Hong Kong, Singapore, BVI, Cayman Islands, Switzerland, etc.). Coordinate with internal departments and external firms to collect required data and ensure timely filing of annual returns, economic substance filings, and regulatory submissions. Review invoices from external secretarial and law firms for accuracy before payment processing.
**Internal Stakeholder Support**: Serve as primary contact for business units regarding company information, organizational structure charts, and director/shareholder registers. Maintain current group structure charts and apply information classification protocols for routine and sensitive requests.
**Certified True Copies & Due Diligence Support**: Prepare certified true copies, notarized and apostilled documents for Finance, Business, and Legal teams. Compile comprehensive KYC documentation packages for bank account openings and due diligence exercises. Coordinate urgent courier dispatch of original documents and track logistics.
The ideal candidate has 3–5 years of corporate secretary or entity management experience in a corporate legal department, law firm, or professional services firm. Prior experience managing offshore entities across BVI, Cayman Islands, Hong Kong, and Singapore is strongly preferred. Background in financial services, fintech, or digital assets is advantageous. Fluency in written and spoken English and Mandarin Chinese is required.
