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Quindar builds modern, cloud-native satellite mission operations software designed to operate satellites like servers. The company replaces fragmented legacy ground systems with an integrated, automation-driven platform that brings modern software velocity to space operations.
As a Contracts & Subcontracts Administrator, you will support the full lifecycle management of both government and commercial contracts and subcontracts. You'll work closely with the Contracts Manager and partner with internal teams, customers, partners, and subcontractors to support contract negotiations, proposal activities, compliance, subcontract management, and contractual risk mitigation.
Key responsibilities include:
- Administering government and commercial contracts and subcontracts throughout the full lifecycle, from proposal and negotiation through performance and closeout
- Supporting various government contract vehicles including Firm-Fixed-Price (FFP), Cost-Reimbursement, Time & Materials (T&M), Other Transaction Agreements (OTAs), IDIQs, and SBIR-related agreements
- Drafting, reviewing, negotiating, and administering commercial agreements such as Master Services Agreements (MSAs), Software and SaaS Agreements, Statements of Work (SOWs), NDAs, Teaming Agreements, and MOUs
- Managing subcontract administration activities including preparing RFPs/RFQs, evaluating proposals, negotiating terms, issuing subcontracts and modifications, managing flowdowns, and monitoring compliance
- Supporting proposal activities by coordinating contractual requirements, reviewing solicitation terms, identifying representations and certifications, and developing scopes, pricing, and delivery schedules
- Reviewing and negotiating contract terms and modifications, identifying contractual risks, and escalating issues to the Contracts Manager
- Ensuring compliance with FAR/DFARS requirements, customer requirements, company policies, and negotiated terms
- Maintaining complete and organized contract files including agreements, modifications, amendments, correspondence, deliverables, and payment schedules
- Tracking contractual obligations, deliverables, periods of performance, funding, option periods, and key milestones
- Preparing summaries of contract requirements, obligations, status, and risks for internal stakeholders
- Supporting contract and subcontract closeout activities
- Providing day-to-day contractual guidance to program, technical, finance, and business development teams
- Assisting in developing and improving contract administration processes, templates, trackers, and internal procedures
This role is ideal for someone who is highly organized, detail-oriented, and comfortable working in a fast-paced environment where priorities can shift quickly. You'll have the opportunity to work across a broad range of agreements and transactions while taking ownership of day-to-day contract and subcontract administration.
QUINDAR CULTURE:
The company emphasizes work-life balance with 15 required days off and unlimited PTO. They provide comprehensive health insurance with 100% employee coverage, quarterly health and wellness benefits, 4% 401(k) matching, and annual 4-day company offsites. The team is small, fast-moving, and energized by big challenges and real-world impact on space missions.
REQUIREMENTS:
- Minimum 3–5 years of relevant contracts and/or subcontracts experience, with demonstrated experience in subcontract administration
- Bachelor's degree in business administration, contract management, supply chain, or related field, or equivalent relevant experience
- Experience supporting both government and commercial contracts
- Working knowledge of FAR and DFARS requirements and federal contracting principles
- Experience administering multiple contract types (FFP, Cost-Reimbursement, T&M, OTAs, IDIQs, SBIR agreements)
- Experience with subcontractor solicitation, negotiation, administration, flowdowns, and compliance
- Strong contract review and negotiation skills with excellent attention to detail
- Ability to manage multiple agreements, deadlines, and competing priorities simultaneously
- Ability to operate independently while knowing when to escalate contractual or business risks
- Strong written and verbal communication skills, particularly ability to clearly summarize contractual requirements, risks, and obligations
- ITAR eligibility: Must be U.S. citizen or national, U.S. lawful permanent resident, Refugee under 8 U.S.C. § 1157, or Asylee under 8 U.S.C. § 1158, or be eligible to obtain required authorizations from U.S. Department of State
PREFERRED QUALIFICATIONS:
- NCMA Certifications (CFCM, CPCM, CCCM) or other contract management certifications
- Experience with export controls, ITAR, or Title 50
- Security clearance or ability to obtain one
- Experience with Other Transaction Agreements (OTAs)
- Graduate degree in relevant field
