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Commonwealth Fusion Systems, the world's largest fusion energy company, is seeking an Accounts Payable Specialist to join its finance team in Devens, MA. Reporting to the Accounts Payable Supervisor, you will manage a high-volume invoice queue (200–300 invoices per week), ensuring accurate and timely processing while driving continuous improvement in AP workflows.
Key responsibilities include:
• Invoice Processing: Verify vendor, invoice number, date, amount, entity, PO, and coding; investigate duplicate alerts before processing.
• Matching and Controls: Perform two-way and three-way matching; verify receipts, service approvals, payment terms, tax, freight, and exemption support; resolve or escalate discrepancies.
• Exception Resolution: Collaborate with Procurement, Receiving, requesters, and vendors to resolve missing receipts, insufficient PO funds, billing errors, and approval delays; track hold reasons and next actions.
• Vendor and Payment Support: Respond to payment inquiries, obtain corrected invoices and credit memos, track credits and refunds, and prepare payment support with duplicate-payment checks.
• Month-End Support: Identify unbilled costs, provide accrual support, reconcile vendor statements and AP records, and coordinate with Accounting on close items.
• Process Improvement: Identify recurring exceptions, recommend practical fixes, update procedures, and support workflow improvements and cross-training.
• Follow-Through and Investigation: Organize the queue by due date and risk, follow up promptly, question unclear information, and bring recommendations to the supervisor.
• Collaboration: Work constructively across functions, communicate blockers early, handle sensitive information carefully, and preserve required approvals and documentation.
The role requires working in a facility with industrial hazards including heat, cold, noise, fumes, strong magnets, lead, high voltage, high current, pressure systems, and cryogenics. You will perform activities such as typing, standing, or sitting for extended periods.
Requirements:
• Relevant high-volume accounts payable experience, including two-way and three-way matching, vendor communication, and month-end support
• ERP experience required
• Working knowledge of debits and credits, accruals, expense coding, purchase orders, GL accounts, and reconciliations
• Strong Excel skills, strong attention to detail, strong organization, and clear communication
• Ability to investigate discrepancies, recognize patterns, follow through, and adapt as processes change
