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Salary: USD 98,000 - 109,000 / annual
Prove is a mobile-first identity and authentication platform serving over 1,000 enterprise customers across banking, lending, healthcare, gaming, crypto, e-commerce, and payments. The company processes 20 billion customer requests annually and is seeking an Accounts Payable Manager to join the accounting team in New York.
In this role, you will report directly to the Controller and manage end-to-end accounts payable operations. Key responsibilities include:
**Accounts Payable Operations & Processing:**
- Review, verify, and process vendor invoices with accurate GL coding and approval compliance
- Execute scheduled vendor payments via ACH, wire transfers, and checks while maximizing early payment discounts
- Reconcile processed transactions and verify entries against general ledger balances
- Monitor bank balances and execute fund transfers between corporate accounts
**Analysis, Reporting & Compliance:**
- Maintain and analyze weekly AP aging reports for payment and executive reporting
- Support 13-week rolling cash flow forecasting using AP aging data and expense run rates
- Process year-end 1099s and validate vendor tax forms (W-9/W-8)
- Assist with internal and external financial audits
- Process purchase requisitions and company credit card payments
**Process Improvement & Collaboration:**
- Identify operational bottlenecks and lead continuous improvement initiatives to enhance speed, accuracy, and automation
- Partner with Purchasing, Legal, and Finance teams to resolve vendor and invoice discrepancies
- Serve as primary escalation point for vendor payment inquiries and maintain positive vendor relationships
You will be detail-oriented, customer-service focused, and skilled at cross-functional collaboration to optimize finance processes.
**Requirements:**
- Bachelor's degree in Accounting, Finance, or Business Administration (or equivalent practical experience)
- 3+ years of progressive experience in accounts payable or general accounting
- Deep knowledge of full-cycle AP procedures, GAAP principles, GL structure, and 1099 tax requirements
- Experience with automated ERP systems (NetSuite or Intacct preferred; Bill.com experience is a plus)
- Excellent analytical skills with ability to identify discrepancies and implement solutions
- Exceptional communication and collaboration skills
- High proficiency with MS Excel (vlookups, pivot tables, formulas) and cloud-based expense management software
