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Salary: USD 190,000 - 230,000 / annual
Anthropic is seeking a Vendor Admin Lead to own vendor master data for the global Finance Operations team, reporting to the Director of Global Accounts Payable. This is a newly created role to build a vendor-master function from the ground up while supporting the team making AI safe.
You will be the single point of accountability for vendor onboarding, bank-detail verification, supporting documentation vetting, data quality, and controls. This role is deliberately separate from invoice processing and payments—you will control vendor records and bank details but will not book invoices or move money. You will own the SOX controls that enforce this separation and help design the access model that maintains it.
Key responsibilities include:
**Supplier Onboarding:** Run intake for every new vendor and payee, validate completeness, collect and verify supporting documentation, and enable records in the ERP system against agreed service levels. Validate supporting documents, set 1099-reportable and tax flags correctly, confirm third-party risk and restricted-party screening before activation, and set up one-time and non-vendor payees with the right record type. Partner with TPRM and IA teams on control requirements and continuous improvement. Handle 1099 annual reporting.
**Bank Details and Fraud Prevention:** Own every bank-detail setup and change; validate against bank letters on letterhead or approved equivalents. Run independent callbacks per policy using contact details sourced independently of the request, and record evidence. Validate international bank formats and addresses (IBAN, SWIFT/BIC, ABA, SEPA, BSB, IFSC, Japanese bank/branch codes). Identify and escalate business-email-compromise attempts and other payment-fraud red flags.
**Data Quality and Maintenance:** Maintain vendor structure including parent/child and remit-to relationships, entity and country records, contacts and payment terms. Lead vendor consolidation to eliminate duplicates and execute merges and inactivations in batched, logged, reviewed changes. Run periodic health reviews for dormant vendors, stale bank letters, missing tax forms and incomplete records. Own periodic vendor deactivation campaigns.
**Controls and Audit:** Own the vendor-master SOX controls as the named control owner, including maker-checker on every create and change, change-log review, and evidence retention. Prepare periodic reviews of bank-detail changes paid and address Internal Audit and external auditor requests. Partner with Finance Systems to design and maintain ERP security roles. Flag suspicious vendor set-up activity through appropriate channels.
**Process, Systems and Improvement:** Own vendor-master documentation, intake checklists, requester guidance and service levels. Serve as the vendor-data expert through process migrations. Partner on automation including AI-assisted intake validation, document extraction, bank-format checks and a vendor self-service portal. Report monthly on onboarding volume, cycle time, bank changes, exceptions and data quality.
Anthropnic's vendor base is growing quickly across the US, Europe and Asia-Pacific. Clean, verified vendor data is critical to scaling with necessary controls.
**Requirements:**
- 7+ years in vendor master or AP operations with 3+ years of ownership
- Owned a vendor master in an ERP end to end—process, controls and data—across multiple entities and countries
- Hands-on experience verifying bank details and preventing payment fraud: bank letters, independent callbacks, BEC red flags, international bank formats
- Experience with vendor tax documentation: W-9/W-8 validation, TIN matching, VAT/GST IDs, 1099 flagging
- Working knowledge of procure-to-pay controls—segregation of duties, maker-checker, change logs, audit evidence—and have performed or owned a SOX control
- Led a vendor data cleanup, consolidation or ERP migration and can show the outcome
- Confidence to hold the line with requesters, vendors and senior stakeholders under time pressure while staying clear and helpful
- Strong Excel or Google Sheets skills with large datasets (dedupe, lookups, reconciliations) and exceptional attention to detail
- Bachelor's degree or equivalent combination of education, training, and/or experience in a field relevant to the role
**Preferred Qualifications:**
- Workday Financials vendor management, and experience with Zip, Coupa or similar procure-to-pay platform
- SOX experience at a public company or one preparing to go public
- Experience supporting APAC and EMEA vendors in a high-growth, multi-entity company
- Experience designing or reviewing ERP security roles with a systems team
- Comfort using AI tools to automate validation, follow-ups and reporting
Hybrid role with expectation of at least 25% time in office, though some roles may require more. Visa sponsorship available.
