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Monday.com, an AI work platform serving 250,000+ customers, is seeking a Senior Workplace Specialist to own day-to-day operations across its APJ regional offices in Sydney, Singapore, Tokyo, and Melbourne. Based in Sydney as the APJ Regional Hub, you will be responsible for maintaining functional, beautiful, and culturally vibrant office spaces for approximately 180 employees across the region.
Key responsibilities include:
- Own day-to-day workplace operations across all four APJ offices, with Sydney as your primary base
- Triage and resolve facilities tickets within SLA, identifying efficiency opportunities at scale
- Manage and elevate the food and beverage program to reflect local culture and employee needs
- Partner with key stakeholders (People Experience, Procurement, Legal, Finance, IT) to deliver community-connecting initiatives
- Coordinate preventive maintenance and capital works with property management teams and external vendors
- Plan and execute workplace projects including office refreshes, internal moves, storage optimization, and sustainability initiatives
- Monitor facilities systems (building security, HVAC, MEP) and respond to office emergencies, including outside business hours
- Own vendor relationships across the region, managing performance and sourcing new partners as the business grows
- Support internal communications related to workplace updates and office experience
- Bring innovative thinking to continuously improve procedures and align with monday's global standards
The role requires 4-5 days in the office, with flexibility to work from home on some Fridays and alternate quiet days. You will work autonomously with high ownership, reporting into a global team across multiple time zones.
Requirements:
- 4+ years in workplace, facilities, or office management; experience across multiple sites or locations is a strong advantage
- Comfortable working autonomously with high ownership; able to operate without hand-holding
- Confident engaging with senior stakeholders; able to present updates, manage expectations, and influence decisions without direct authority
- Proven track record managing food programs, vendor relationships, and day-to-day office operations in fast-paced environments
- Strong project management skills with experience running office builds, relocations, or major fit-outs
- Excellent communication skills with a customer-centric approach and ability to build trust across all levels
- Comfortable operating across multiple time zones and navigating different cultural contexts in APJ
- Highly organized; able to juggle competing priorities and short deadlines
- Proficiency in Google Workspace and project management tools (monday.com experience is a bonus)
- Willingness to travel across the APJ region as needed
