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Coupa Software is seeking a Senior Payroll Specialist to join its fast-growing team in Pune, India. This role is critical to managing end-to-end global payroll operations with a significant focus on India payroll and statutory compliance.
Key Responsibilities:
- Execute end-to-end payroll processing following payroll calendar timelines, including preparation of accurate inputs, validation of new hire information, and submission of data for vendor processing
- Perform quality assurance by reviewing and validating payroll outputs, salary calculations, and backup records to ensure 100% accuracy
- Coordinate financial approvals with the payroll manager, process payments (net, tax, invoices), and share Gross-to-Net and Journal Entries with the accounting team
- Manage daily payroll queries, ticketing systems, and vendor communications efficiently
- Complete post-payroll activities including trackers, KPIs, FloQast sign-offs, and manage timely statutory payments (PF, PT, TDS and other compliance payments)
- Manage year-end filings, reconciliations, and employee support for tax forms (Form 16/130); prepare comprehensive payroll data for audits and ensure adherence to internal controls
- Lead process improvement initiatives to streamline payroll workflows and enhance efficiency in collaboration with cross-functional partners; act as reliable backup for team members
- Partner closely with HR and other departments to ensure seamless data flow between systems and accurate reflection of personnel changes in payroll
- Apply deep knowledge of international tax regulations, local wage laws, and statutory requirements to ensure full global compliance
- Maintain comprehensive payroll records in accordance with company policies and internal control protocols (SOX/compliance)
About Coupa:
Coupa Software is a leading total spend management platform powered by community-generated AI and informed by trillions of dollars of direct and indirect spend data across a global network of 10M+ buyers and suppliers. The company empowers businesses to predict, prescribe, and automate smarter, more profitable business decisions to improve operating margins.
Requirements:
- Minimum 10–12 years of recent payroll experience, ideally within a fast-growth company environment; experience in tech companies is an added advantage
- Bachelor's degree in Accounting, Finance, Human Resources, or a related field
- Advanced proficiency in modern payroll systems, service desk tools, and MS Excel (VLOOKUPs, pivot tables, etc.)
- Deep, proven knowledge of Indian payroll protocols, labor laws, taxation, statutory regulations, and audit requirements
- Ability to work under pressure, meet strict deadlines, and maintain strict data confidentiality with strong professional integrity
- Highly detail-oriented with a passion for numerical accuracy and data integrity
- Exceptional verbal and written communication skills; able to explain complex payroll concepts to non-technical stakeholders
- Proactive and flexible; comfortable navigating shifting business priorities
- Assertive and creative approach to resolving issues and escalating risks when necessary
