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Salary: USD 140,000 - 180,000 / annual
Infleqtion seeks a Senior Manager, Proposals to lead the proposal-development operating system and independently manage complex proposal efforts from opportunity handoff through final submission. This role is responsible for producing compliant, compelling, and on-time responses to U.S. Government and strategic customer opportunities while establishing the processes, tools, content assets, capacity plans, and quality controls that enable the proposal function to scale.
Key responsibilities include:
**Proposal Leadership and Execution**
Independently lead assigned proposal efforts including RFIs, RFPs, BAAs, white papers, sources-sought responses, and multi-volume proposals from intake through submission. Analyze solicitation instructions, evaluation criteria, and requirements; build proposal plans, compliance matrices, schedules, and review plans tailored to each opportunity. Lead kickoff, status, and formal reviews (Pink, Red, Gold, executive/deal-desk). Guide proposal contributors across technical, programmatic, pricing, contracts, legal, finance, procurement, and subcontractor teams in developing responsive solution narratives aligned with customer requirements and capture strategy. Establish and enforce document standards for structure, format, style, and version control. Oversee final production, quality assurance, and submission activities including file naming, portal readiness, and confirmation of successful submission.
**Proposal Operations Management**
Own the proposal department operating model including opportunity intake, prioritization, resourcing, workload balancing, and escalation practices across concurrent pursuits. Maintain an integrated proposal calendar and capacity forecast; recommend staffing and cross-functional support needs. Develop, document, and continuously improve standard operating procedures, templates, checklists, review gates, and quality controls. Establish and administer proposal management tools, shared workspaces, version-control practices, content libraries, and records-retention processes. Build and maintain a curated repository of approved boilerplate, past-performance materials, resumes, solution briefs, and graphics. Create dashboards and operational reporting tracking proposal volume, on-time submission, win/loss trends, cycle time, and workload. Lead proposal retrospectives and win/loss knowledge capture; convert findings into actionable improvements.
**Stakeholder Partnership and Team Development**
Serve as a trusted operational partner to Business Development and Capture, helping align pursuit decisions, bid schedules, and proposal execution with business priorities. Support preparation of company and solution briefs for customer and investor engagements. Coach proposal contributors on best practices, compliance discipline, effective writing, and tool usage. Build and manage a team of pricing and proposal specialists; contribute to onboarding, training, and mentoring of proposal personnel. Maintain productive relationships with internal stakeholders and external teammates.
**AI Enablement and Information Stewardship**
Evaluate and help implement approved AI-enabled tools that improve proposal development, content management, quality assurance, and operational efficiency. In partnership with Legal, IT, Security, and the Chief Administrative Officer, establish practical guidance for responsible AI use in proposal activities. Support training and adoption of approved AI tools while ensuring proper handling of customer, company, export-controlled, and proprietary information.
**Requirements**
Bachelor's degree in business, communications, engineering, or related field; equivalent combination of education and relevant experience may be considered. Seven or more years of progressively responsible experience in government proposal management, capture support, business operations, or related role, including experience managing complex, multi-volume proposals. Demonstrated ability to manage multiple concurrent deadlines, lead cross-functional teams, and drive decisions in fast-paced environments. Strong knowledge of U.S. Government solicitation and proposal practices, including compliance management, proposal reviews, pricing and contractual coordination, and electronic submission processes. Experience designing or improving operational processes, workflows, knowledge-management systems, metrics, and reporting for a proposal, business development, or similar function. Excellent project management, written communication, editing, facilitation, and stakeholder-management skills. Proficiency with Microsoft 365 and common proposal collaboration, scheduling, document-management, and workflow tools; experience with AI-enabled proposal tools is preferred. Ability to exercise sound judgment and discretion when handling proprietary, export-controlled, customer, and other sensitive information.
**Preferred Qualifications**
Experience supporting defense, federal research and development, or advanced-technology pursuits. Experience managing or mentoring proposal professionals or coordinating a distributed proposal contributor network. APMP certification or comparable proposal-management training.
