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Dataiku, a Platform for AI Success, is seeking a Senior Executive Assistant to support the CEO, Florian Douetteau. This is a high-trust, high-visibility role reporting directly to the CEO, positioned at the center of the CEO's office.
Key responsibilities include:
- Managing the CEO's daily calendar, expenses, and complex multi-region travel logistics across time zones
- Coordinating customer and prospect meetings during CEO travel, liaising with regional teams and building itineraries
- Owning board and committee meeting logistics, including scheduling, day-of coordination, and board portal management
- Pre-reading and quality-checking briefing materials for customer meetings, board sessions, and speaking engagements
- Partnering with the Office of the CEO to support executive committee meeting preparation
- Taking accurate meeting minutes and ensuring action items cascade to appropriate stakeholders
- Planning and executing large-scale events with global stakeholders, including leadership offsites, all-hands meetings, and external summits
- Supporting executive and senior hiring processes: NDA coordination, interview scheduling, debrief management, and offer logistics
- Managing supplier relationships, invoicing, and PO administration for the CEO's office
- Traveling as needed to support key events and coordination moments
Required qualifications:
- 10+ years of executive assistant experience, including direct CEO or senior C-suite support at a company of meaningful scale
- Cross-departmental operating experience with understanding of supporting someone whose calendar spans the entire business
- Ability to make sound decisions and prioritize under ambiguity; anticipates needs and exercises strong judgment on escalation
- Proven experience managing complex international travel across multiple time zones
- Track record planning large-scale global events end-to-end
- Experience with meeting minutes and information cascade to appropriate audiences
- Board meeting logistics and materials coordination experience
- Ability to handle highly confidential information with discretion
- Excellent prioritization and follow-through under high-volume, time-sensitive demands
- Polished written and verbal communication for interactions with board members, executives, and external partners
Nice-to-haves: familiarity with board portal tools (e.g., Boardvantage) and French language skills.
