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AEVEX seeks a Senior Executive Assistant to provide high-level administrative support to the executive team in Washington, DC. This role combines executive support with office management responsibilities, requiring a seasoned professional with 10+ years of experience supporting senior leadership.
Key responsibilities include managing executive calendars and schedules, coordinating meetings and conferences, arranging travel itineraries, and preparing meeting materials including agendas and minutes. You will handle executive communications, respond to emails and calls, and interface with partners on matters including monthly Board meetings. The role also encompasses office management duties: overseeing front desk operations, managing incoming/outgoing mail and packages, maintaining office supplies inventory, coordinating with vendors, and working with security on visitor protocols.
Additional duties include preparing and tracking executive expense reports, drafting and editing corporate documents using MS Office Suite, maintaining organized filing systems for paper and electronic documents, and supporting special projects as requested. You will be responsible for maintaining strict confidentiality, exhibiting professionalism with internal and external stakeholders, and ensuring smooth day-to-day office operations.
Required qualifications: Associate's degree in Business Administration, Communications, or related field (Bachelor's preferred); 10+ years reporting directly to senior management with proven calendar coordination, travel scheduling, and task prioritization experience. Must be a U.S. citizen with ability to obtain and maintain a Secret DoD clearance. Proficiency required in MS Office Suite, project management platforms, Microsoft Teams, and Zoom. Strong analytical, organizational, and interpersonal skills essential. Experience in aerospace and defense is preferred. Occasional travel required.
