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Salary: USD 135,000 - 170,000 / annual
Everlaw is seeking a Renewals Manager for Indirect Procurement to own the company's rolling pipeline of internal SaaS and IT contract renewals. In this role, you will manage the day-to-day commercial lifecycle for expiring vendor contracts, prevent unfavorable auto-renewals, and drive cost savings through usage analysis and license right-sizing.
Key Responsibilities:
- Maintain a rolling 12-month renewal calendar, initiating renewal cycles 90–120 days prior to expiration to prevent unintended auto-renewals or contract lapses.
- Analyze utilization data alongside IT Asset Management to identify unused seats, over-provisioned tiers, and shelfware before setting negotiation targets.
- Negotiate in-scope software and IT renewals using established playbooks, benchmarks, and pre-approved fallback positions to limit uplifts and secure favorable terms.
- Coordinate cross-functional reviews across Legal, Security, IT, Compliance, and FP&A to confirm data privacy, security, and budget approvals prior to execution.
- Administer procurement software systems (specifically ZIP) and maintain accurate contract records, renewal dates, spend data, and savings metrics in the system of record.
- Partner closely with internal teams across Engineering, IT, HR, and Marketing to build disciplined, data-backed renewal processes.
About the Team:
You'll join the Finance team, which stewards the company through sustainable growth. The team spans accounting, planning, forecasting, reporting, procurement, controls, and financial systems, turning complex information into clear insights, dependable processes, and disciplined decisions.
Workplace:
Full-time, non-exempt position based in Oakland, CA office with hybrid work schedule: in office Monday, Wednesday, Thursday with the option to work from home Tuesday and Friday.
Requirements:
- At least 5 years of progressive procurement experience, ideally within a fast-growing technology or software environment.
- Demonstrated experience managing end-to-end renewal pipelines and establishing or refining procurement functions across multi-location organizations.
- Strong data analysis skills and a track record of using usage metrics to build reduction cases and right-size software agreements.
- Effective communication across all organizational levels with ability to build collaborative cross-functional relationships with Legal, Security, IT, and Finance teams.
- Process-oriented with high attention to detail, managing contract hygiene and critical notice windows across a high-volume portfolio.
- Authorization to work in the United States (no visa sponsorship available for this role).
Bonus Qualifications:
- Experience with e-procurement and SaaS management tools such as ZIP or Ironclad.
- Exposure to structured negotiation methodologies or formal negotiation training.
- Familiarity with SOC 2 compliance, data privacy review processes, or vendor security assessments.
- Experience supporting vendor consolidation or cost reduction initiatives.
