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FlixBus is seeking a Project Specialist to support the execution of complex expansion and infrastructure projects across Mexico. This is a hands-on coordination role within the Project Management Office (PMO), working transversally across Business Development, Operations, Finance, Legal, Revenue Management, and Real Estate.
Key responsibilities include:
- Support day-to-day execution of expansion and infrastructure projects, tracking progress against critical path and flagging deviations early
- Prepare and maintain meeting minutes, action items, and follow-up logs for project status meetings
- Identify, document, and escalate risks in a structured way to prevent timeline or delivery impact
- Maintain detailed project trackers, risk registers, and dashboards for full visibility and control
- Work transversally across multiple departments to keep stakeholders aligned and deliverables moving
- Provide hands-on daily coordination of tasks and dependencies, supporting execution led by the Expert Project Manager
- Serve as a point of contact for assigned workstreams with internal and external partners
- Provide structured, timely reporting to senior leadership
Required qualifications:
- Bachelor's degree in Business Administration, Engineering, Architecture, or related field
- Solid experience in project coordination or project management in cross-functional environments
- Working knowledge of critical path methodology and structured risk management
- Advanced Excel and project management tools proficiency (MS Project or equivalent, demonstrated)
- Strong knowledge of project management methodologies and structured execution
- Fluent in English and Spanish (written and spoken)
- Highly organized, detail-oriented, with proactive and hands-on mindset
- Strong ownership and ability to manage multiple complex projects simultaneously
- Excellent stakeholder management and cross-functional coordination skills
Nice to have: PMI certification, formal project management training, or experience in fast-growth or international environments.
