SlipstreamJobs tracks this role from the company's public career site. Apply directly on the employer's site.
Salary: USD 70,000 - 95,000 / annual
Pronto AI is a global leader in commercializing autonomous vehicle (AV) technology, deploying Autonomous Haulage Systems (AHS) that automate operations in mines, quarries, and construction sites worldwide. The company delivers production-ready autonomy already operating in the field and is building toward becoming the world's first profitable AV technology company.
The Project Coordinator will own scheduling and logistics across all customer sites, serving as the central point of coordination for operators, field technicians, and site visits. This is a critical, high-visibility role directly responsible for ensuring the right people are in the right place at the right time.
Key responsibilities include:
- Building, updating, and managing master schedules and site visits for operators and field technicians, matching personnel based on skills, availability, and project requirements
- Responding rapidly to last-minute scheduling changes, cancellations, and urgent requests while proactively flagging conflicts and staffing risks to leadership
- Booking and managing end-to-end travel arrangements (flights, lodging, ground transport) aligned with company policies and budgets, adjusting quickly to itinerary changes
- Preparing, submitting, and tracking accurate expense reports and travel cost documentation, reconciling expenses against project budgets
- Serving as the main liaison for field staff and project stakeholders to communicate updates clearly, maintain project records, and identify process improvements
The role works closely with the Director of Program Management and the broader project team to ensure every site visit runs smoothly from planning through completion. The position is based in the San Francisco office with five days per week onsite required.
Requirements:
- 2+ years of experience in scheduling, dispatch, project, or travel coordination, ideally supporting field service or technical operations
- Exceptional organization and prioritization skills to manage competing tasks and adapt under real-time, fast-paced pressure
- Strong written and verbal communication skills with a focus on clear, timely stakeholder communication and proactive problem-solving
- Proficiency with scheduling tools, spreadsheets, travel booking platforms, and expense management systems
- High attention to detail, accuracy in expense tracking, and reliable follow-through
