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Salary: USD 121,600 - 152,000 / annual
Scale is seeking an experienced and detail-oriented US Payroll Specialist to oversee end-to-end multi-state payroll operations. You will ensure accurate, timely, and compliant payroll processing for over 1,000 exempt and non-exempt employees across the USA while managing internal payroll initiatives.
Key Responsibilities:
- Full-cycle payroll processing: Oversee accurate and timely processing of multi-state bi-weekly and semi-monthly payrolls for employees across most of the USA.
- Compliance & taxation: Ensure strict adherence to federal, state, and local tax laws, as well as FLSA regulations. Monitor regulatory changes and update internal systems accordingly.
- Year-end processing: Manage year-end payroll activities, including W-2 and W-2c generation, fringe benefit reporting, and annual tax reconciliations.
- Cross-functional collaboration: Partner closely with HR to ensure accurate data flow for onboarding, offboarding, benefits deductions, and compensation changes. Work with Accounting to ensure accurate general ledger mapping, month-end close procedures, and payroll account reconciliations.
- System administration & optimization: Act as the primary subject matter expert for payroll systems (Workday, ADP). Identify bottlenecks, recommend process improvements, and lead system upgrades or implementations.
- Issue resolution & continuous improvement: Conduct regular audits of payroll data to identify and resolve discrepancies. Drive continuous improvement initiatives using AI and other methodologies to ensure best-in-class payroll processes.
Scale develops reliable AI systems for the world's most important decisions, providing high-quality data and full-stack technologies that power leading AI models. The company works with industry leaders including Meta, Ernst & Young, Mayo Clinic, and U.S. government agencies.
Requirements:
- 5+ years of payroll experience
- Strong organizational skills and ability to complete all priority tasks by end of each day
- Demonstrated confidentiality and integrity
- Accuracy under pressure with extreme attention to detail
- Experience with ADP WorkforceNow and Workday
- Bachelor's degree
- Technical proficiency
Nice to haves:
- Advanced AI technical skills
- Excellent communication skills
