SlipstreamJobs tracks this role from the company's public career site. Apply directly on the employer's site.
Salary: USD 85,000 - 115,000 / annual
HeartFlow is a publicly traded medical technology company (HTFL) that develops AI-driven solutions for diagnosing and managing coronary artery disease. The company's flagship product, HeartFlow FFR_CT Analysis, provides 3D models of coronary arteries to help clinicians assess blood flow and identify blockages. The product is cleared for use in the US, UK, Europe, Japan, and Canada, and has been used for over 750,000 patients worldwide.
The Payroll Analyst will own day-to-day payroll processing and compliance for HeartFlow's multi-state and international workforce. This role reports to the Senior Manager Payroll and is based in Rohnert Park, California.
Key responsibilities include:
- Process semi-monthly or bi-weekly payroll end-to-end for hourly, salaried, and exempt/non-exempt employees with accuracy and on-time delivery
- Review and audit payroll inputs each cycle: new hires, terminations, pay changes, bonuses, commissions, retro pay, and deductions
- Record equity-related payroll events such as RSU vesting, NQ stock option exercises, and ISO/ESPP disqualifying dispositions
- Reconcile payroll registers, tax filings, benefit deductions, and 401(k) contributions; prepare journal entries and GL reconciliations for month-end close
- Ensure compliance with federal, state, and local wage and hour and payroll tax requirements, with particular attention to California-specific rules on final pay, overtime, sick leave, and regular rate of pay (RROP)
- Manage multi-state tax setup, registrations, and notices; support year-end processing including W-2s and quarterly filings
- Partner with HR and Benefits to keep HRIS and payroll system data synchronized and resolve integration or data discrepancies
- Answer employee payroll questions promptly and confidentially; maintain clear self-service documentation
- Support internal and external audits (financial, SOX, 401(k), workers' compensation) by preparing reports and documentation
- Document payroll procedures and controls; identify opportunities to automate and improve processes
- Build ad hoc payroll and labor cost reports for Finance, FP&A, and leadership
- Perform pre- and post-payroll audits of earnings, deductions, taxes, hours, and benefit elections
- Review payroll exception reports and research discrepancies prior to payroll finalization
- Partner with payroll vendors and internal teams to research system issues and payroll configuration concerns
- Process off-cycle payments, payroll adjustments, reversals, voids, and check corrections as required
Requirements:
- Bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent practical experience
- 3–5 years of hands-on, full-cycle payroll experience, ideally in a multi-state environment
- Working knowledge of federal and state payroll tax and wage and hour law, especially California
- Experience with a major payroll platform such as ADP, Workday, UKG, Paylocity, or Rippling
- Strong Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and reconciliations
- High attention to detail and a track record of accuracy under recurring deadlines
- Sound judgment handling confidential compensation and personal data
- Clear written and verbal communication with employees at every level
Preferred qualifications:
- Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
- Experience at a public company or a company preparing for or recently through an IPO, including SOX controls
- Exposure to international payroll or managing a global payroll vendor
- Experience in medical devices, life sciences, or another regulated industry
- Experience implementing or migrating payroll or HRIS systems
