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Rune Technologies builds mission-critical software for military logistics and sustainment. Their flagship product, TyrOS, is an AI-enabled logistics command and control platform that provides commanders with real-time visibility into sustainment operations, from inventory and distribution to medical and operational planning, even in degraded and contested environments. The company combines deep operational experience with the DoD with software discipline from leading product companies, staying close to users by embedding directly with military units.
As Office Manager, you will own the day-to-day operations of Rune's office and serve as a key partner to employees, leadership, and external vendors. This is a highly hands-on role for someone who enjoys creating order from ambiguity, solving problems proactively, and making the workplace feel organized, welcoming, and high-functioning.
Key responsibilities include:
**Office & Workplace Operations:** Own daily office operations ensuring cleanliness, organization, and functionality. Manage office supplies, equipment, furniture, snacks, and beverages. Coordinate building management, maintenance, repairs, and security. Serve as primary contact for office vendors and service providers. Manage office access, badges, keys, deliveries, mail, and visitors. Coordinate office moves, expansions, and workspace changes. Identify and proactively solve operational issues.
**Employee Experience:** Create welcoming experiences for employees and visitors. Coordinate onboarding logistics including workspace setup, equipment, and access. Partner with leadership and People/HR on employee engagement initiatives. Help build and maintain office culture as the company scales. Organize team lunches, celebrations, company events, and employee experiences.
**Events & Company Culture:** Plan and execute company events, team outings, offsites, and internal gatherings. Coordinate catering, venues, transportation, and logistics. Create memorable experiences that bring the team together. Support customer, candidate, investor, and other company events.
**Administrative & Operational Support:** Manage recurring office expenses and vendor relationships. Track budgets and invoices. Maintain organized records, contracts, and vendor information. Support leadership with administrative and operational projects. Help develop scalable processes as the company grows.
**Cross-Functional Support:** Partner with People, Recruiting, Finance, IT, and leadership. Support recruiting logistics, candidate visits, and onsite coordination. Assist with new-hire preparation and employee transitions. Take ownership of ambiguous operational projects.
**Requirements:**
- Must be able to work onsite in Rosslyn, VA (5 days per week)
- 2+ years of experience in office management, workplace operations, administrative operations, hospitality, executive support, or similar role
- Exceptional organizational and time-management skills
- Strong attention to detail and follow-through
- Proactive mindset — see what needs to be done and take care of it without being asked
- Excellent written and verbal communication skills
- Comfortable working in a fast-paced, rapidly changing startup environment
- Ability to manage multiple priorities while maintaining high execution standards
- Strong vendor management and problem-solving skills
- Comfortable interacting with employees at every level
- High degree of discretion, professionalism, and judgment
- Proficiency with Microsoft Office, Slack, and similar workplace tools
