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Affirm is seeking an Internal Events Specialist I to support the delivery of exceptional employee experiences across its global, remote-first organization. Reporting to the Senior Manager of Internal Events and partnering with the Event Design team, this role coordinates the operational and logistical execution of internal events, ensuring smooth delivery from planning through execution.
As a key member of the Internal Events team within Places & Experiences, you will serve as a trusted logistics partner for teams across the company. Responsibilities include managing travel, venues, catering, vendor coordination, registration, budgeting, and event operations. You will help scale Affirm's internal events program by maintaining efficient processes, leveraging technology to streamline execution, and delivering consistent, high-quality experiences that foster connection, collaboration, and culture.
Key responsibilities:
- Serve as the primary point of contact for internal event logistics requests and support stakeholders through the event planning process
- Coordinate event logistics including travel, accommodations, catering, venue sourcing, transportation, shipping, registration management, and on-site execution
- Support delivery of recurring team gatherings, connection days, leadership meetings, and other internal events using established frameworks and playbooks
- Manage relationships with vendors and suppliers, including obtaining quotes, coordinating contracts, tracking deliverables, and ensuring quality execution
- Leverage technology and event management tools to streamline workflows and improve efficiency
- Partner with Workplace, Finance, Procurement, People, and other cross-functional teams to coordinate event logistics and approvals
- Track event expenses, reconcile invoices, and support budget reporting
- Gather stakeholder feedback and identify opportunities to improve operational excellence
- Provide occasional on-site event support, including travel as needed for key company gatherings
Required qualifications:
- 3+ years of experience in event coordination, hospitality, operations, workplace experience, travel management, project coordination, or related field
- Exceptional organizational skills with ability to manage multiple projects and competing priorities
- Strong attention to detail and commitment to delivering high-quality experiences
- Demonstrated ability to solve problems independently and adapt quickly in fast-moving environments
- Comfortable with technology and learning new systems; experience with project management, event management, travel, or registration platforms preferred
- Strong written and verbal communication skills and customer-service-oriented mindset
- Resourceful, proactive, and willing to roll up your sleeves
- Experience in remote or distributed environments is a plus
- Ability and willingness to travel up to 20% based on business needs
- Bachelor's degree or equivalent practical experience preferred
