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Doctronic is an AI-powered healthcare platform that is the first AI legally authorized to practice medicine, processing millions of consultations monthly with 99%+ treatment plan accuracy validated by board-certified clinicians. The company is scaling and building operational infrastructure to support its next growth phase.
The FP&A Manager role sits at the intersection of financial planning and business operations, reporting to the Director of Finance. This is a high-ownership, hands-on position responsible for building and running the financial and operational systems that keep Doctronic disciplined and efficient as it grows.
Key responsibilities include:
**Financial Planning & Controls:** Maintain a dynamic, ongoing budget review process (not a static annual cycle) to give leadership current visibility into financial position. Prepare and maintain budget vs. actuals reporting, driving alignment and accountability with senior management. Understand and report on weekly cash position to ensure accurate, timely visibility.
**Accounts Payable & Ramp Management:** Own the end-to-end Ramp workflow from draft invoice ingestion through approval-ready bill preparation. Identify and implement process improvements that reduce manual work and accelerate the AP cycle. Ensure invoices are clean, coded, and routed correctly before approval.
**Vendor Management:** Develop and maintain a procurement process defining authorization thresholds for spend. Manage vendor renewal calendars to prevent unwanted auto-renewals. Build cost models capturing fixed vs. variable costs, contract terms, and payment structures. Coordinate with legal counsel on vendor and consultant contracts.
**Corporate Administration:** Support the R&D tax credit process by gathering and organizing relevant documentation. Collect and maintain financial and operational data for reporting and compliance (investor reporting, tax filing, etc.). Complete corporate forms and filings (banking relationships, payment processor changes). Assist HR with corporate administration tasks.
**Insurance Management:** Own all business insurance applications, renewals, and policy management. Manage healthcare-specific insurance requirements, including MSO/PC structure coverage. Coordinate with brokers and carriers to ensure adequate, cost-effective coverage.
The role offers competitive base salary plus equity, on-site work in NYC alongside executive leadership, health benefits, flexible PTO, and 12 weeks fully paid parental leave for all parents.
**Requirements:**
- 3–5 years of experience in finance, operations, or finance-adjacent roles, ideally at a startup or high-growth company
- 2 years of investment banking experience at a top financial institution or comparably rigorous program
- Highly organized and process-minded; builds systems rather than workarounds
- Comfortable owning a wide scope of work independently with a bias toward action
- Detail-oriented with high standards for accuracy in financial reporting and contracts
- Strong cross-functional communicator (legal, HR, senior leadership)
- Proficient with financial tools and platforms; familiarity with Ramp, QuickBooks, or similar systems is a plus
- Comfortable navigating ambiguity and building structure in a fast-moving environment
