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Doctronic is an AI healthcare company authorized to practice medicine, processing millions of consultations monthly with 99%+ treatment plan accuracy. As the company scales, it is building operational infrastructure to support growth.
You will serve as FP&A Manager, reporting to the Director of Finance. This is a high-ownership, hands-on role sitting at the intersection of FP&A and business operations. You will build and run the financial and operational systems that keep Doctronic disciplined and efficient as it grows.
Key responsibilities include:
**Financial Planning & Controls:** Maintain a dynamic, ongoing budget review process (not a static annual cycle) so leadership always has current visibility. Prepare and maintain budget vs. actuals reporting, driving alignment and accountability. Understand and report weekly cash position to ensure accurate, timely visibility.
**Accounts Payable & Ramp Management:** Own the end-to-end Ramp workflow from invoice ingestion through approval-ready bill preparation. Identify and implement process improvements to reduce manual work and accelerate the AP cycle. Ensure invoices are clean, coded, and routed correctly.
**Vendor Management:** Develop and maintain a procurement process defining authorization thresholds. Manage vendor renewal calendars to prevent unreviewed auto-renewals. Build cost models capturing fixed vs. variable costs, contract terms, and payment structures. Coordinate with legal on vendor and consultant contracts.
**Corporate Administration:** Support the R&D tax credit process by gathering and organizing documentation. Collect and maintain financial and operational data for reporting and compliance (investor reporting, tax filing). Complete corporate forms and filings (banking relationships, payment processor changes). Assist HR with corporate administration tasks.
**Insurance Management:** Own all business insurance applications, renewals, and policy management. Manage healthcare-specific insurance requirements, including MSO/PC structure coverage. Coordinate with brokers and carriers for adequate, cost-effective coverage.
You will work on-site in New York City, directly alongside executive leadership, and have the opportunity to build financial and operational infrastructure at a company transforming healthcare with AI.
**Requirements:**
- 3–5 years of experience in finance, operations, or finance-adjacent roles, ideally at a startup or high-growth company
- 2 years of investment banking experience at a top financial institution or comparably rigorous program
- Highly organized and process-minded; you build systems, not workarounds
- Comfortable owning a wide scope of work independently with a bias toward action
- Detail-oriented with high standards for accuracy in financial reporting and contracts
- Strong communicator who works cross-functionally with legal, HR, and senior leadership
- Proficient with financial tools and platforms; familiarity with Ramp, QuickBooks, or similar systems is a plus
- Comfortable navigating ambiguity and building structure in a fast-moving environment
