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FlixBus is seeking a Facilities Manager to lead day-to-day operations of its Munich headquarters office. This is a hands-on management role with full ownership of facility operations, team leadership, and strategic oversight of building systems and services.
Key Responsibilities:
- Lead daily facilities operations across the Munich HQ, coordinating maintenance, building services, security, parking, mail, and office services in a safe, efficient, and compliant manner
- Manage and develop a small facilities team of 2–3 people, alongside contracted maintenance providers, overseeing work order prioritization, quality control, and service contract performance
- Coordinate preventive and corrective maintenance of all building systems including HVAC, plumbing, electrical, fire alarm, and life safety equipment in collaboration with the building landlord
- Oversee facility refurbishments and renovation projects end-to-end, ensuring delivery on time, within budget, and to required standards
- Manage and maintain the CAFM (Computerized Facilities Management) system, keeping facility, asset, maintenance, and vendor data accurate, up to date, and audit-ready
- Lead environmental and sustainability reporting for the HQ—collecting, validating, and submitting energy, water, waste, and emissions data in coordination with landlords, utility providers, and internal teams
- Administer vendor contracts and serve as the primary on-site contact for coordinating estimates, installations, repairs, and regulatory inspections
- Support annual budget planning and variance analysis for facilities projects, liaising with Procurement to ensure compliance with purchasing policies
- Build and maintain strong working relationships with internal customers, occupants, landlords, and service partners, ensuring service requests are handled promptly and professionally
The role requires close collaboration with internal stakeholders across IT, Finance, HR, Legal, and Procurement, as well as external service partners and building landlords. The office is located very close to Hirschgarten S-bahn station.
Requirements:
- 7+ years of experience in facilities management, building operations, or a comparable role with a strong track record in maintenance, project management, and vendor oversight
- Proven supervisory experience with the ability to lead a small team and contracted service providers effectively
- Solid knowledge of building systems including mechanical, electrical, plumbing, and fire/life safety, with the ability to interpret construction plans and technical documentation
- Experience with CAFM systems and proficiency in MS Office and Google Suite
- Familiarity with environmental and sustainability reporting for corporate facilities is an advantage
- Strong project management and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment
- Results-oriented and self-motivated, with excellent organizational skills and a customer-service mindset
- Relevant qualifications in facilities management, engineering, or a related field are a plus
- Fluent in German and English, with strong written and verbal communication skills
