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Baseten is seeking an experienced Executive Assistant to support the CTO and Head of Engineering. This is a highly operational role that extends well beyond calendar management. You will own the day-to-day operating rhythm of the Engineering organization, ensuring leaders are prepared, priorities remain coordinated, and critical meetings, communications, and follow-ups happen seamlessly.
Key responsibilities include managing complex calendars for the CTO and Head of Engineering while balancing shifting priorities and ensuring intentional time allocation. You'll proactively prepare leaders for every meeting by managing agendas, materials, context, logistics, and follow-ups to maximize effectiveness and accelerate decision-making. You'll support forward-looking calendar planning and coordinate recurring operating cadences including roadmap planning, leadership meetings, P0 reviews, Engineering All Hands, and cross-functional forums.
You'll own the operational cadence of the Engineering organization, including weekly leadership meetings, monthly Show & Tells, Engineering All Hands, and roadmap planning. You'll support the CTO and Head of Engineering in delivering an exceptional candidate and new hire experience, from high-touch support during executive candidate onsite interviews to welcoming new team members personally during their first week.
Additional responsibilities include partnering with customers and external partners to coordinate executive meetings and visits, managing executive inboxes to prioritize communications and triage requests, coordinating domestic and international travel including last-minute changes, and continuously improving how the Engineering leadership team operates by identifying opportunities to make processes more efficient, scalable, and reliable.
You should have 5+ years of experience supporting senior Engineering leaders (CTO, VP Engineering, Head of Engineering, or similar) in high-growth technology companies. You understand how technical organizations operate and have experience supporting engineering operating rhythms, technical planning cycles, and fast-moving product development teams. Exceptional organizational skills, outstanding written and verbal communication, demonstrated ability to coordinate complex cross-functional initiatives, and comfort working with senior leaders, customers, candidates, and external partners are essential. You are proactive, resourceful, highly autonomous, detail-oriented, and thrive in fast-moving environments where priorities change quickly.
