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Apollo.io is a leading go-to-market platform trusted by over 500,000 companies globally. Founded in 2015, the company has raised approximately $250 million and is valued at $1.6 billion, backed by top-tier investors including Sequoia Capital and Bain Capital Ventures. Apollo provides sales and marketing teams with verified contact data for over 210 million B2B contacts and 35 million companies, along with tools to engage and convert prospects.
We are seeking an exceptional Executive Assistant to partner directly with our Chief Product Officer (CPO) and help maximize the effectiveness and impact of the R&D organization spanning Engineering, Product, Design, and Research.
This role goes far beyond calendar management. You will be a reliable, proactive operator who brings structure and precision to a fast-moving executive environment. Key responsibilities include:
**CPO Support & Operations:**
- Proactively manage the CPO's calendar across daily, weekly, monthly, and quarterly horizons, ensuring time allocation to highest-priority activities
- Manage complex domestic and international travel, including itineraries, accommodations, briefs, and contingency planning
- Handle expense reporting, approvals, and administrative workflows
- Manage confidential requests with discretion
- Identify delegation opportunities across Product, Design, Research, and Engineering leadership
- Provide ad hoc operational assistance to Product, Design, and Research teams
**Cross-Functional R&D Leadership Support:**
- Monitor calendars of key R&D leaders, identifying conflicts and protecting focus time
- Watch the CPO's inbox to surface messages from important stakeholders promptly
- Triage, prioritize, and flag time-sensitive communications, providing draft responses or summaries
- Partner with Engineering, Product, Design, and Research leadership on priorities and meeting cadence
- Ensure the CPO is prepared for product reviews, leadership syncs, and cross-functional meetings
**Meeting Coordination:**
- Own scheduling and logistics for product strategy reviews, roadmap planning sessions, leadership offsites, and external meetings
- Coordinate with board members and external partners
The ideal candidate is a career Executive Assistant who is proactive, highly organized, low-ego, deeply trustworthy, and energized by operating at the center of a fast-moving executive environment. You are comfortable managing complex logistics and supporting the operating cadence of a growing R&D organization.
