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Cohere is a leading enterprise AI company building cutting-edge foundation models and end-to-end products for businesses. The company is headquartered in Toronto with offices across North America, Europe, and Asia.
You will serve as an Executive Assistant supporting the Communications and Marketing leadership team, reporting to the EA Manager. This is a hybrid role based in the Eastern timezone (Toronto/New York area), working cross-functionally with senior leaders in a fast-paced, growth-stage environment.
Key responsibilities:
- Manage day-to-day schedules for Comms and Marketing leadership, including calendaring, meeting coordination, and workload balancing
- Coordinate internal and external meetings (1:1s, partner meetings) and handle associated documentation
- Arrange international and domestic travel logistics, including flights, accommodations, scheduling, and expense reconciliation
- Identify opportunities to add value and optimize operations; proactively suggest process improvements
- Support special projects including team events, offsites, and community-building activities
- Communicate effectively with internal and external stakeholders while maintaining confidentiality
- Create and maintain internal documentation and format communications for leadership
You thrive in dynamic, collaborative environments and excel at anticipating needs. You have experience partnering with senior leaders in innovative, fast-paced settings and can manage multiple calendars with flexibility and strong problem-solving skills.
Cohere offers comprehensive benefits including health/dental coverage, mental health support, RRSP/401K matching, 100% parental leave top-up for 6 months, 6 weeks paid vacation, annual enrichment benefits (arts, fitness, education stipends), $500 home office stipend, and co-working benefits for remote employees.
REQUIREMENTS:
- 3–7 years of experience as an Executive Assistant, Administrative Assistant, or equivalent
- Ability to anticipate others' needs and work proactively
- Previous experience supporting senior leaders in fast-paced, innovative, growing environments
- Experience managing multiple calendars with flexibility and problem-solving abilities
About Cohere
AI / Data / Infrastructure — enterprise generative AI models and tooling for businesses.
