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Veho is a Series B logistics and ecommerce infrastructure company serving major brands like HelloFresh, Zara, Macy's, and Sephora. They are building a modern, vertically integrated supply chain to make shopping, shipping, and returns seamless for consumers and ecommerce brands.
You will serve as the executive assistant to Veho's executive team, acting as their right hand in a fast-paced, high-growth environment. This is a multifaceted role combining executive support, office operations, and facilities management.
Key responsibilities include:
- Managing executive calendars, scheduling meetings, appointments, and events to optimize time management
- Coordinating complex travel arrangements including flights, accommodations, and itineraries
- Preparing and editing correspondence, reports, presentations, and other documents
- Screening and prioritizing emails and inquiries, leveraging AI tools for filtering and initial drafts
- Organizing board meetings, leadership team meetings, and offsite events, including agenda preparation and minute-taking
- Preparing briefing materials and documentation to ensure executives are ready for meetings
- Representing the executive team in professional communications when required
- Providing occasional personal support such as managing personal appointments or errands
- Driving process improvement and productivity through AI tool adoption
- Serving as the welcoming face of the office: greeting and routing guests, candidates, and investors; managing door/access for visitors
- Ordering and replenishing office snacks and supplies on a recurring schedule
- Managing office vendors and coordinating deliveries
- Setting up and taking down food orders; organizing recurring office meals and events
- Maintaining common areas, meeting rooms, and restrooms (including daily kitchen upkeep, coffee setup, dishwasher, weekly fridge clean-out)
- Supporting new-hire, first-day onboarding logistics
- Being available outside standard hours to address urgent matters
Requirements:
- 5+ years of experience in an executive assistant or similar role, supporting C-level executives in fast-paced environments
- Experience in a start-up, high-growth, or entrepreneurial organization (highly desirable)
- Proven track record of managing complex calendars, travel arrangements, and multiple priorities
- Exceptional organizational and time-management skills with ability to prioritize and multitask effectively
- Outstanding written and verbal communication skills, including professional email and report writing
- Adept at problem-solving and decision-making with a proactive and resourceful approach
- Strong attention to detail, ensuring accuracy in all tasks and materials
- Demonstrated ability to handle confidential information with integrity and discretion
- Proficiency in Google Suite and other relevant communication tools
- Proficiency using AI tools and willingness to explore new technologies to enhance productivity
- Comfortable handling hands-on office and facilities tasks (supply ordering, vendor coordination, kitchen/room upkeep) in addition to executive-facing work
- Prior front desk, reception, or office management experience is a plus
- Warm, professional presence – comfortable being the first point of contact for guests, candidates, and visitors
