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Veeam Software, a market leader in data resilience and data security posture management, is seeking an experienced Executive Assistant to support the Head of Global Products and Technology at their San Jose office. This role combines direct executive support with broader operational contributions to enhance the team's effectiveness and office experience.
Key responsibilities include managing complex calendars and schedules for senior leadership across multiple time zones with professionalism and discretion. You will proactively coordinate with the leadership team and other EAs to plan and organize company-wide events, activities, and initiatives. The role requires organizing, prioritizing, and securely handling time-sensitive and confidential information while ensuring timely action.
You will manage travel logistics, expense reports, and other administrative needs within designated timeframes. Collaboration across functions is essential, as is working with the EA team to coordinate onsite meals, events, employee activities, and ensuring the office is well-stocked with supplies. You'll partner with the office manager as needed and support diversity, equity, and inclusion initiatives for executives.
The ideal candidate brings a minimum of 8 years of executive assistant experience, exceptional attention to detail, strong multitasking abilities, and self-motivation. You should excel at anticipating needs, thinking ahead, and maintaining a positive attitude with strong integrity and work ethic. Experience supporting C-suite or senior leadership in a fast-paced environment is highly valued.
