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Varda Space Industries is seeking an Executive Assistant to support the Manager of Administration & Executive Projects and the Executive Leadership Team, with primary focus on Pharma, Business Development, and Government Affairs executives. Based in El Segundo, CA, this role combines executive-level administrative support with creating a welcoming and professional office experience.
Key responsibilities include:
Executive & Administrative Support:
- Manage calendars, prioritize meetings, and coordinate high-profile executive engagements
- Arrange travel and logistics for assigned executives
- Prepare agendas, presentations, and follow-up materials for executive meetings and conferences
- Track and manage expense reports for assigned executives
- Provide backup support to the Manager of Administration & Executive Projects as needed
Reception & Office Operations:
- Greet and welcome visitors, clients, and candidates with professionalism and warmth
- Answer and direct incoming communications
- Coordinate onsite meetings and manage meeting spaces
- Assist in planning and executing company events
- Maintain office supplies and ensure smooth day-to-day operations
Varda is a commercial space infrastructure company founded in 2021, headquartered in El Segundo with additional offices in Washington, DC and Huntsville, AL. The company develops in-orbit pharmaceutical processing, reentry capsules, and related space infrastructure. Leadership and staff include veterans from SpaceX, Blue Origin, major pharmaceutical companies, and Silicon Valley, backed by top-tier investors including Khosla Ventures, Lux Capital, and Founders Fund.
This role is ideal for a self-starter who thrives in fast-paced, tech-driven startup environments. Success requires strong organizational skills, comfort with dynamic operations, exceptional customer service orientation, and the ability to balance front-facing hospitality with behind-the-scenes coordination.
