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Ontra is an AI-powered platform for private markets, trusted by over 1,000 global GPs, investment banks, law firms, and advisors. The company automates critical workflows across the fund lifecycle by transforming unstructured contract data into actionable intelligence.
You will serve as Executive Assistant to the CEO, reporting to the Manager of Executive Operations. This hybrid role is based in Orange County (92625 area) and requires commuting several times per week.
Key Responsibilities:
- Manage the CEO's calendar, scheduling meetings, resolving conflicts, and preparing materials
- Coordinate all domestic and international travel, including hotels, transportation, meals, and logistics
- Handle administrative duties: errands, expense management, appointment booking, event planning
- Manage personal projects for the CEO: home/car maintenance, vacation planning, party coordination, vendor management
- Serve as primary point of contact between CEO and internal/external stakeholders; nurture relationships through communications and thoughtful gifting
- Process all correspondence, emails, and phone calls; respond on behalf of CEO when appropriate
- Organize and prioritize incoming requests; delegate when suitable
- Conduct research, compile data, and prepare reports or presentations
- Leverage AI tools to automate recurring work (inbox triage, meeting prep, travel itineraries, research)
- Maintain strict confidentiality with sensitive information
- Provide administrative coverage for other executives as needed
Ontra operates in a remote-first environment with office hubs in NYC, Santa Barbara, and London. The company emphasizes ownership, collaboration, and AI-driven workflows.
Requirements:
- 4+ years of experience supporting C-suite executives in an administrative role
- Proficiency with administrative software and Google Suite (Gmail, Google Calendar, Google Sheets preferred)
- Must be willing and able to commute to 92625 area multiple times per week; reliable personal transportation required
- Valid driver's license and active auto insurance (minimum 100k/300k limits)
- Comfortable around dogs and children
- Strong commitment to confidentiality and discretion with sensitive information
- Natural problem-solving ability with minimal guidance
- Proven track record using AI to streamline executive-level work, with judgment for when human touch is needed
- Meticulous attention to detail
- Clear, concise, and effective communication skills; ability to engage with executive and board-level stakeholders
- Ability to manage complex projects with cross-functional stakeholders and vendors
