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Okta is seeking an Executive Assistant to provide comprehensive administrative support to engineering leadership at its Bengaluru site. This role reports to the VP of Engineering and operates within a rapidly growing organization focused on identity and AI security infrastructure.
Key responsibilities include managing complex executive calendars across multiple time zones, coordinating international travel and logistics, organizing team events and offsite meetings, processing expense reports, and maintaining vendor relationships. The EA will work cross-functionally with headquarters engineering and administrative teams, serve as a point of contact for customers and prospects, and drive projects with direct impact on the engineering team and local site operations.
The ideal candidate brings a minimum of 5 years of experience supporting VPs in engineering organizations, with demonstrated expertise in project delivery, budget management, and logistics coordination across global time zones. Required technical proficiencies include GSuite, Box, Workday, Slack, and web-based scheduling and collaboration tools.
Success in this role requires exceptional organizational skills, attention to detail, and the ability to manage multiple competing priorities in a fast-paced environment. The candidate should be confident, proactive, and capable of making sound autonomous decisions while maintaining strict confidentiality. Strong communication skills—both verbal and written—are essential, along with the ability to build and maintain professional relationships across diverse teams and external partners. Experience planning company events, managing vendor relationships, and working effectively across different time zones and organizational functions is highly valued.
