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Salary: USD 95,000 - 120,000 / annual
KAYAK, part of Booking Holdings, is a leading travel search engine helping billions of users find flights, accommodations, rental cars, and vacation packages. The company operates a portfolio of global metasearch brands including Momondo, Cheapflights, and HotelsCombined.
You will serve as Executive Assistant and Communications Specialist supporting the executive team with administrative and coordination tasks. This role is central to how the leadership team operates day-to-day: managing complex calendars, coordinating communications, and keeping executive priorities on track.
Key responsibilities include:
- Owning and managing high-volume, complex calendars for executive team members, including scheduling across multiple time zones and resolving conflicts
- Coordinating logistics for executive and leadership meetings, offsites, and gatherings (agendas, materials, room booking, travel)
- Preparing and formatting presentations, briefing documents, and meeting notes
- Serving as liaison between executive team and internal/external stakeholders, managing correspondence and follow-ups
- Tracking action items and next steps from leadership meetings, ensuring timely completion
- Handling confidential information with discretion and professionalism
- Managing administrative tasks including billing and travel details
- Anticipating executive team needs and proactively addressing them
The role requires working from the Norwalk, CT office 3 days per week. You'll work in a fast-paced environment where problem-solving, sound judgment, and attention to detail are essential.
Benefits include flexible remote work (up to 20 days per location annually), company-wide week off, no-meeting Fridays, paid parental leave, generous vacation, paid volunteer time, development dollars, leadership development programs, travel discounts, employee resource groups, competitive retirement and health plans, free lunch twice weekly, company-paid therapy sessions, and Headspace subscription.
Requirements:
- 3+ years of experience in administrative, executive support, or communications coordination role, ideally supporting senior leadership
- Exceptional organizational and time-management skills with proven ability to manage complex calendars
- Strong written and verbal communication skills with sharp attention to detail
- Proficiency with calendar and productivity tools
- Ability to handle sensitive and confidential information with discretion
- Proactive, resourceful, AI-forward mindset with ability to work independently
- Comfort operating in fast-paced, rapidly changing environment
