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Helsing is a defence AI company focused on protecting democracies through technological leadership and ethical AI development. As Executive Assistant, you will serve as the backbone of support for Helsing's leadership team, particularly in government and industry engagements.
Your day-to-day responsibilities include:
- Acting as the primary point of contact between executives and external partners/clients
- Organizing high-stakes meetings and communications between the management team and senior officials in business and government
- Handling correspondence to the management team and filtering incoming communications
- Making travel arrangements and creating detailed travel itineraries
- Managing the management team's agenda and internal meetings, helping prioritize and resolve scheduling conflicts
- Ensuring seamless operations that enable swift responses to internal and external needs
You will work in a mission-driven environment where you contribute directly to protecting democratic countries while balancing ethical and geopolitical concerns. Helsing operates at the cutting edge of defence AI, working on reinforcement learning, distributed systems, generative AI, and deployment infrastructure. The company has already secured multiple significant government contracts despite being relatively young.
The culture emphasizes outcomes over conformity, with teams encouraged to practice responsible autonomy and critical thinking. You'll have a say in how the organization and your role evolve, with opportunities to engage on what works and take ownership of aspects of company culture.
REQUIREMENTS:
- Prior experience working as an assistant for C-level/senior executives
- Strong multitasking and task prioritization abilities
- Excellence in written and verbal communication in German and English
- Proven track record of engaging effectively with senior officials across private and public sectors
- Ability to exercise professional judgment and discretion
NICE-TO-HAVE:
- Experience providing executive assistance to technical C-level executives
- Experience working in fast-paced, high-dynamic organizations
