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Manage corporate expense, corporate card, invoicing, and travel policy processes for Laureate's U.S.-based corporate team. This role ensures visibility, compliance, and continuous improvement across financial operations and travel management.
Key Responsibilities:
- Manage the corporate card program and serve as primary contact with American Express, ensuring effective communication, timely issue resolution, and alignment with company policies.
- Prepare, review, and submit expense reports accurately and on time, reconciling card transactions and collecting supporting documentation.
- Monitor outstanding items and resolve discrepancies, maintaining expense, invoice, and travel records that are organized, complete, and audit-ready.
- Coordinate invoice submission, coding, approval, and payment tracking in partnership with Finance and Procurement, supporting budget monitoring through clear and proactive reporting.
- Act as dedicated owner of expense management for U.S.-based corporate executives, monitoring corporate card activity to prevent overdue balances and maintaining visibility into weekly spending.
- Lead the transition of travel, ground transportation, and lodging expenses from corporate cards to centralized billing, strengthening invoice visibility and control.
- Manage and maintain the Corporate Travel Policy, ensuring it remains current, practical, and aligned with business needs, while tracking exceptions and recommending improvements.
- Serve as operational point of contact alongside the Executive Administration team for the travel agency and American Express relationship, monitoring vendor performance.
- Maintain company-wide visibility into corporate travel activity by developing and maintaining dashboards that provide insight into travel plans, traveler locations, and travel trends.
- Coordinate with the travel agency and internal teams to proactively identify travel disruptions, emergencies, or situations affecting travelers, producing periodic reports on travel activity, policy compliance, spending, and operational metrics.
Requirements:
- Bachelor's degree in Business Administration, Finance, or a related field
- 2+ years of work experience
- Advanced Excel proficiency (Pivot Tables, formulas, lookups)
- Experience with expense management, travel, procurement, or invoicing platforms
- Proficiency with Microsoft 365
- Familiarity with artificial intelligence tools (Copilot, ChatGPT, Claude, or equivalent)
- Experience with Power BI or dashboarding tools
- Fluent/Native English
