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Salary: USD 70,000 - 95,000 / annual
Quantum Space is seeking a Recruitment & HR Coordinator to join their Rockville, Maryland headquarters. This is a hands-on role supporting the talent acquisition and people operations teams at a fast-growing aerospace company developing high-mobility spacecraft platforms for national security, civil, and commercial missions.
You will own multiple recruiting and HR functions across the candidate lifecycle. On the recruiting side, you'll manage interview scheduling and logistics across time zones, serve as the primary point of contact for candidates, create exceptional onsite candidate experiences including office tours and logistics coordination, maintain candidate records in Greenhouse, support job posting creation, prepare offer letters and coordinate approvals, conduct reference checks, and track multiple open requisitions simultaneously. You'll also provide recruiting support during high-volume periods, including sourcing candidates via LinkedIn, resume screening, initial outreach, and preliminary screening conversations.
On the HR and operations side, you'll coordinate new hire onboarding from offer acceptance through first days, welcome new employees, prepare and maintain employment documentation, administer electronic signature workflows using DocuSign and Adobe Acrobat Sign, maintain employee records in BambooHR, assist with benefits administration, support employee lifecycle administration and compliance, help coordinate employee engagement initiatives and company events, generate HR and recruiting reports, and identify process improvements as the company scales.
You'll also serve as a site champion and welcoming presence at the Rockville location, supporting onsite interviews, onboarding activities, tours, and employee events. This role requires someone who thrives in a fast-paced environment, manages multiple priorities with strong attention to detail, communicates effectively with candidates, employees, hiring managers, and senior leaders, and is resourceful and adaptable when business needs shift.
**Requirements:**
- 1–3 years of experience in recruiting coordination, HR coordination, talent acquisition, human resources, people operations, or related administrative role
- Must be able to work onsite at Rockville, Maryland headquarters
- Exceptional organizational skills and ability to manage multiple open tasks, deadlines, and competing priorities
- Strong attention to detail with consistent follow-through
- Ability to remain organized, responsive, and professional during high-volume periods
- Strong interpersonal skills and genuine interest in creating positive experiences for candidates and employees
- Confidence interacting with candidates, employees, hiring managers, and senior leaders in person and virtually
- Experience coordinating complex interviews and calendars using Microsoft Outlook
- Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Experience administering electronic signature platforms (DocuSign, Adobe Acrobat Sign)
- Strong written and verbal communication skills
- Sound judgment handling confidential candidate and employee information
- Resourceful, adaptable, and willing to step outside scope when needed
- Strong problem-solving, administrative, and customer-service skills
- U.S. citizenship, lawful permanent resident status, or eligibility to obtain required ITAR authorizations from U.S. Department of State
**Nice-to-Have:**
- Experience with Greenhouse ATS or other applicant tracking systems
- Experience with BambooHR or other HRIS platforms
- Experience with candidate sourcing, resume screening, and preliminary interviews
- Experience supporting onboarding and personnel record management
- Familiarity with employment documentation, offer letters, and compliance recordkeeping
- Experience in startup, aerospace, defense, technology, or high-growth environments
- Bachelor's degree in Human Resources, Business Administration, Psychology, Communications, or related field
- Experience coordinating employee engagement, training, or culture initiatives
