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Salary: USD 120,000 - 135,000 / annual
Midi Health is seeking a Paralegal, Corporate & Regulatory Compliance to support the legal team across regulatory filings, entity management, equity administration, and finance coordination. This role will help keep Midi and its affiliated professional entities in good standing across multiple states while administering the equity program and serving as a key liaison between Legal and Finance.
Key Responsibilities:
Regulatory Filings and Compliance Calendar: Prepare, file, and track state and federal regulatory filings for Midi and its affiliated professional entities under attorney supervision. Support state-level filings for professional entities, including formations, ownership and officer changes, and required updates. Help prepare and maintain healthcare regulatory applications, renewals, and supporting documentation, coordinating with Clinical Operations and licensing teams. Maintain a centralized compliance calendar of filing deadlines, renewals, annual reports, and other recurring obligations. Research state filing requirements and procedures, and flag changes or issues for attorney review.
Entity Management and Registered Agent Oversight: Serve as the primary point of contact with Midi's registered agent and oversee its services across all jurisdictions. Receive, log, and route service of process, government notices, and other registered agent correspondence promptly to the appropriate attorney. Maintain the good standing of all entities, including annual reports, franchise tax filings, foreign qualifications, amendments, and withdrawals. Maintain corporate records, minute books, entity charts, officer and director lists, and the entity management system. Prepare board and stockholder consents, secretary's certificates, good standing certificates, and other governance documents. Support board meetings by preparing materials, tracking approvals, collecting signatures, and maintaining records.
Equity Administration: Administer Midi's equity program and maintain accurate capitalization records in Carta or similar platform. Prepare equity grant documents and board approvals, and process grants, exercises, cancellations, transfers, and terminations. Track vesting, post-termination exercise periods, and 83(b) election documentation. Coordinate with Finance and outside providers on 409A valuations and stock-based compensation reporting. Monitor equity issuances for securities law compliance and state notice filings. Respond to employee equity questions and escalate tax, securities, or plan interpretation questions to the appropriate attorney or advisor. Support financings, secondary transactions, and other corporate matters by managing diligence requests, data rooms, signature packets, and closing documents.
Finance and Legal Liaison: Serve as the day-to-day liaison between Legal and Finance on entity, equity, audit, tax, and contract-related matters. Coordinate franchise tax payments, filing fees, and registered agent invoices with Finance. Help manage outside counsel and legal vendor invoices, budget tracking, and spend reporting. Support audit requests, including legal confirmations, equity reconciliations, and corporate documentation. Track and document intercompany agreements and payments between Midi and its affiliated professional entities. Help maintain contract records and key obligation trackers relevant to Finance, including payment terms, renewals, and notice deadlines.
Requirements:
- Minimum 5 years of experience as a corporate paralegal at a law firm, in-house legal department, or both
- Hands-on experience with entity management across multiple states, including annual reports, foreign qualifications, and registered agent coordination
- Hands-on equity administration experience using Carta, Shareworks, or a similar platform
- Experience working with Finance on audits, tax filings, equity reporting, or legal spend
- Healthcare, digital health, or other regulated-industry experience is a strong plus, particularly with professional entities or healthcare licensing filings
- Experience at a venture-backed or high-growth company is a plus
- Bachelor's degree or paralegal certificate preferred
- Proficiency in Google Workspace or Microsoft Office, Slack, and e-signature platforms
- Comfort with entity management systems, CLM tools, and AI tools is a strong plus
