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Topsort is a global Commerce AI company that provides advanced advertising and AI-powered technology to businesses of all sizes. The company operates in 40+ countries and helps retailers and marketplaces grow through smarter advertising, real-time auctions, and intelligent product discovery.
You will work closely with Topsort's attorney to support commercial contracting, compliance, and corporate matters while improving legal workflows and independently managing routine requests within approved guidelines.
Key responsibilities include:
**Commercial Contracts:** Review incoming contracts, flag deviations for attorney review, and prepare routine agreements using approved templates. Manage standard NDAs and coordinate contracts through signature.
**Business Support:** Coordinate responses to customer questionnaires, RFPs, and vendor onboarding with relevant teams. Develop resources for common legal questions.
**Legal Operations:** Manage legal intake, contract records, templates, and playbooks. Use approved tools, AI, and automation to improve workflows while protecting confidential information.
**Compliance & Research:** Track legal and compliance deadlines, prepare policy drafts for attorney review, and summarize relevant legal and regulatory developments.
**Corporate Coordination:** Support international entity management, notarization and apostille processes, and outside counsel coordination, including invoices and legal spend.
**Continuity & Escalation:** Keep routine requests and pending matters moving during attorney absences, working within approved guidelines and escalating issues that require legal judgment.
Success in this role means routine agreements move efficiently from intake to signature with complete information and accurate documentation; renewals, filings, and compliance obligations are tracked with timely follow-up; requests have clear priorities and owners; and routine matters progress within approved boundaries while issues requiring attorney review are escalated with useful context.
**Requirements:**
- 2+ years of paralegal experience, ideally in-house or in commercial or corporate law
- Paralegal certificate or degree from an ABA-approved program
- Familiarity with common contract terms and experience reviewing and preparing documents using templates and established guidelines
- Experience with e-signature platforms such as DocuSign and contract or matter management tools
- Strong proficiency in Microsoft Office and/or Google Workspace
- Ability to manage multiple matters and deadlines while catching missing information, inconsistencies, and document errors
- Confidence handling routine matters independently, recognizing when to escalate, and protecting sensitive information
- Clear, concise writing, professional stakeholder communication, and proactive follow-through
**Nice to Have:**
- Experience in technology or SaaS companies
- Strong written and spoken Spanish, particularly for reviewing documents and communicating with colleagues, counterparties, and outside counsel
- Familiarity with international corporate matters, notarization, and apostille processes
