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FlixBus is seeking a Facilities Manager to lead day-to-day operations of their Munich headquarters office, located near Hirschgarten S-bahn. This is a hands-on management role with full ownership of facility operations, team leadership, and strategic facility planning.
Key Responsibilities:
- Lead daily facilities operations including maintenance, building services, security, parking, mail, and office services
- Manage and develop a small facilities team of 2–3 people, alongside contracted maintenance providers
- Oversee preventive and corrective maintenance of all building systems (HVAC, plumbing, electrical, fire alarm, life safety equipment) in collaboration with the building landlord
- Manage facility refurbishments and renovation projects end-to-end, ensuring on-time, on-budget delivery
- Maintain and manage the CAFM (Computerized Facility Management) system with accurate, audit-ready data
- Lead environmental and sustainability reporting for the headquarters, collecting and validating energy, water, waste, and emissions data
- Administer vendor contracts and serve as primary on-site contact for estimates, installations, repairs, and regulatory inspections
- Support annual budget planning and variance analysis for facilities projects
- Build and maintain strong relationships with internal stakeholders (IT, Finance, HR, Legal, Procurement), occupants, landlords, and service partners
The role offers the opportunity to shape how a growing tech company manages its physical workspace while ensuring compliance, safety, and operational excellence.
Requirements:
- 7+ years of experience in facilities management, building operations, or comparable role with strong track record in maintenance, project management, and vendor oversight
- Proven supervisory experience managing small teams and contracted service providers
- Solid knowledge of building systems (mechanical, electrical, plumbing, fire/life safety) with ability to interpret construction plans and technical documentation
- Experience with CAFM systems and proficiency in MS Office and Google Suite
- Familiarity with environmental and sustainability reporting for corporate facilities (advantageous)
- Strong project management and problem-solving skills; ability to manage multiple priorities in fast-paced environment
- Results-oriented, self-motivated, with excellent organizational skills and customer-service mindset
- Relevant qualifications in facilities management, engineering, or related field (advantageous)
- Fluent in German and English with strong written and verbal communication skills
