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FlixBus is seeking a Facilities Manager to lead day-to-day operations of its Munich Headquarters office, located near Hirschgarten S-bahn. This is a hands-on management role with full ownership of facility operations, team leadership, and strategic coordination across multiple stakeholders.
Key Responsibilities:
- Lead daily facilities operations including maintenance, building services, security, parking, mail, and office services, ensuring safety, efficiency, and compliance.
- Manage and develop a small facilities team of 2–3 people, alongside contracted maintenance providers, overseeing work prioritization, quality control, and service performance.
- Coordinate preventive and corrective maintenance of all building systems (HVAC, plumbing, electrical, fire alarm, life safety equipment) in collaboration with the building landlord.
- Oversee facility refurbishments and renovation projects end-to-end, ensuring on-time, on-budget delivery to required standards.
- Maintain the CAFM (Computerized Facility Management) system with accurate, audit-ready facility, asset, maintenance, and vendor data.
- Lead environmental and sustainability reporting for the HQ, collecting and validating energy, water, waste, and emissions data in coordination with landlords, utility providers, and internal teams.
- Administer vendor contracts and serve as primary on-site contact for estimates, installations, repairs, and regulatory inspections.
- Support annual budget planning and variance analysis for facilities projects, liaising with Procurement to ensure purchasing compliance.
- Build and maintain strong relationships with internal customers, occupants, landlords, and service partners, handling service requests promptly and professionally.
The role requires close collaboration with IT, Finance, HR, Legal, and Procurement teams, as well as external service partners and building management.
Requirements:
- 7+ years of experience in facilities management, building operations, or comparable role with strong track record in maintenance, project management, and vendor oversight.
- Proven supervisory experience managing small teams and contracted service providers.
- Solid knowledge of building systems (mechanical, electrical, plumbing, fire/life safety) with ability to interpret construction plans and technical documentation.
- Experience with CAFM systems and proficiency in MS Office and Google Suite.
- Familiarity with environmental and sustainability reporting for corporate facilities (advantageous).
- Strong project management and problem-solving skills, ability to manage multiple priorities in fast-paced environment.
- Results-oriented, self-motivated, with excellent organizational skills and customer-service mindset.
- Relevant qualifications in facilities management, engineering, or related field (advantageous).
- Fluent in German and English with strong written and verbal communication skills.
