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Salary: EUR 40,000 - 52,000 / annual
Satispay is a fintech platform empowering over 6.5M users with accessible financial services including payments, benefits, investing, and cards. The company is building the most loved financial platform in the world by solving real problems for users.
As Executive Assistant, you will be the primary facilitator for executive daily operations in a high-visibility role. You'll act as a strategic gatekeeper and problem-solver, managing the professional operations of multiple C-level executives.
Key responsibilities include:
• Executive Calendar Management & Time Optimization: Proactively manage complex calendars for multiple C-level executives, prioritizing high-impact engagements and protecting time for strategic focus and deep work.
• Meeting Governance & Executive Briefing: Deliver daily briefing packs, attend key meetings to document minutes, and track action items across the executive leadership team.
• Global Travel & Logistics Coordination: Own end-to-end planning and execution of international travel, conferences, roadshows, and stakeholder engagements.
• Corporate Operations & Culture Enablement: Drive alignment on company-wide milestones and deadlines, orchestrate All-Hands meetings, team ceremonies, and recognition events.
• Executive Content & Materials Readiness: Partner with executives to ensure presentations, decks, and reports are finalized 24 hours before use.
• Administrative & Operational Excellence: Manage expense reporting, procurement, document management, and operational processes.
The role requires on-site presence up to 5 days per week in Milan.
REQUIREMENTS:
• 3-5 years of proven executive support or operations experience, ideally in scale-up tech, finance, or consultancy
• Ability to anticipate and solve problems proactively ("see around corners")
• Mastery of Google Suite, Slack, and Notion; proficiency with AI tools for workflow optimization
• Fluent in Italian and English; ability to maintain confidentiality with sensitive financial and board-level data
• Full flexibility, ownership mentality, and willingness to go the extra mile
• On-site availability required up to 5 days per week
