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Zoox is building the future of transportation and is seeking an Administrative Business Partner to support the executive office. This role reports to the CEO's Executive Assistant and provides rotating support to key executives across the organization, working closely with other Executive Assistants and Administrative Business Partners throughout the company.
You will manage extensive calendar arrangements on a day-to-day basis, including scheduling team meetings, cross-functional meetings, interviews, and navigating last-minute schedule changes. You will lead preparation, agenda-setting, note-taking, and follow-ups for select team meetings and quarterly operations reviews. The role involves planning and executing team off-sites and events of varying size and complexity for both org-wide and individual team initiatives.
Additional responsibilities include supporting new hire onboarding for scaling departments, completing administrative tasks such as booking domestic and international travel, expense reporting, and meeting arrangements, and acting as a backup to other Administrative Business Partners and Executive Assistants as needed.
This is an ideal position for someone who thrives in a fast-paced, dynamic environment, is a self-starter, and is passionate about Zoox's mission. The role requires strong calendaring and prioritization skills, uncompromising attention to detail, the ability to meet tight deadlines, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously. A high level of integrity, discretion in handling confidential information, and professionalism in dealing with senior leaders are essential.
REQUIREMENTS:
- 4+ years of administrative or executive assistant experience
- Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
- Excellent written and verbal communication skills
- Sensitivity to handling critical and confidential information
- Technical computer skills, including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products
BONUS QUALIFICATIONS:
- Previous exposure to company boards, public officials, and other senior-level stakeholders
- Bachelor's degree
